CUPA Hazardous Material Disclosure & Business Emergency Plan

E-Submit Business Portal - Electronic Form Submission

Assembly Bill 2286 (AB 2286) requires all Certified Unified Program Agencies (CUPAs), Participating Agencies (PAs) and regulated businesses in the state of California to submit forms electronically beginning January 1, 2013. “E-Submit” is a web-based portal that allows businesses in Orange County to submit CUPA program forms electronically. Once uploaded to the web, businesses have direct access to their Business Emergency Plans and Chemical Inventories. This is also a great benefit to the community because it allows local fire agencies to have immediate access to chemical inventories in the region in case of a spill, fire or other incident. The E-Submit Business Portal can be accessed at esubmit.ocgov.com.

The E-Submit Business Portal is currently available to businesses in the following cities:  

Aliso Viejo
Brea
Buena Park
Costa Mesa
Cypress
Dana Point
Fountain Valley
Fullerton
Garden Grove
Huntington Beach
Irvine 
Laguna Beach
Laguna Hills
Laguna Niguel
Laguna Woods
Lake Forest
La Palma
Los Alamitos
Mission Viejo
Newport Beach
Orange
Placentia
Rancho Santa Margarita
San Clemente
San Juan Capistrano
Santa Ana
Seal Beach
Stanton
Tustin
Villa Park
Westminster
Yorba Linda
Unincorporated areas

The alternative to E-Submit is California Environmental Reporting System (CERS). All businesses have the option of using this State portal however E-Submit has a distinct advantage whereby users can easily update their facility details and pay bills online.

*Businesses located in the following cities MUST use the CERS:
Anaheim- Anaheim Fire & Rescue
La Habra- Los Angeles County Fire Department

News

photo: chemical drums

Beginning July 1, 2013, the Orange County CUPA will be implementing the Hazardous Material Disclosure, Business Emergency Plan and California Accidental Release Prevention programs that were previously managed by the Orange County Fire Authority.

About Us

The Hazardous Material Disclosure and Business Emergency Plan programs require businesses that handle hazardous materials in quantities equal to or greater than 55 gallons of a liquid, 500 pounds of a solid, or 200 cubic feet of compressed gas, or extremely hazardous substances above the threshold planning quantity, report this information to the local implementing agency called the Certified Unified Program Agency (CUPA). The purpose of the programs is to prevent or minimize damage to public health and safety and the environment, from a release or threatened release of hazardous materials. These locally implemented programs also satisfy federal community right-to-know laws.

The Environmental Health Division was designated as the Certified Unified Program Agency (CUPA) for the County of Orange by the State Secretary for Environmental Protection on January 1, 1997. The Hazardous Material Disclosure and Business Emergency Plan programs require Orange County businesses to:

  • Inventory their hazardous materials,
  • Develop a site map,
  • Develop an emergency plan, and
  • Implement a training program for employees.

The Orange County CUPA verifies information disclosed by businesses and provides it to agencies that are responsible for the protection of public health and safety and the environment, such as fire departments, hazardous materials response teams and other local environmental regulatory groups. The public also has a right to review this information, with the exception of documents containing trade secrets or other confidential information.

For more information regarding the Hazardous Material Disclosure & Business Emergency Plan programs, email rlong@ochca.com or call (714) 433-6240.

Due Dates

*March 1st- Annual chemical inventory certification due
*March 1st- Annual EPCRA chemical reporting form due
*Every three years- Business Emergency Plan needs to be reviewed and any changes need to be submitted. Paper hard copies will NOT be accepted.

Resources & Toolsphoto: compressed gas cyclinders

Spill/Release Reporting

Links

Laws & Regulations

Business Plan
State Statute: Health and Safety Code Sections 25500 - 25520
State Regulation: Title 19 California Code of Regulations, Division 2, Chapter 4, Article 4
Federal Statute: 42 United States Code 11002
Federal Regulation: Title 40 of the Code of Federal Regulations, Part 370

Spill Release Reporting
State Statute: Health and Safety Code Section 25507
State Regulation: Title 19 California Code of Regulations, Division 2, Chapter 4, Article 2
Federal Statute: United States Code, Title 42, Section 9602, 9603 and 11004
Federal Regulation: Title 40 of the Code of Federal Regulations, Part 302 and 355

FAQs - Frequently Asked Questions

What is a hazardous material?
Any material, because of its quantity, concentration, physical or chemical characteristics, poses a significant present or potential hazard to human health and safety or the environment if released into the work place or the environment; or any material that is required to have a Material Safety Data Sheet according to Title 8, Section 339 of the California Code of Regulations.
When is disclosure required?

If you use, handle or store hazardous materials in quantities equal to or greater than the following threshold quantities:

  • 55 gallons of a liquid
  • 500 pounds of a solid
  • 200 cubic feet of a gas

AND / OR:

Extremely Hazardous Substances (EHS) – Federal and State laws now mandate special reporting of chemicals found on the EHS list maintained by the US EPA. You must report any of these chemicals if the amounts on hand at any given time exceed the “Threshold Planning Quantity” (TPQ) on the list, or if they exceed the general quantities listed above (55 gallons/500 pounds/200 cubic feet), whichever is less.

EXAMPLE: Chlorine gas is on the EHS list, with a TPQ of 100 pounds. You have up to 150 pounds stored on-site at any given time (a standard chlorine cylinder is 150 pounds). Even though you handle less than the 500-pound general quantity, you must still disclose because chlorine gas is a listed chemical.

The EHS list can be found on the web at the EPA.

Do I need to disclose hazardous wastes?
Yes, if they meet or exceed the threshold quantities of 55 gallons, 500 pounds or 200 cubic feet.
Are the any exemptions?

Yes.  Disclosure is NOT required for the following:

  1. Oxygen, nitrogen and nitrous oxide maintained by a physician, dentist, podiatrist, veterinarian, or pharmacist in quantities equal to or less than 1000 cubic feet at any one time, at his or her office or place of business.
  2. Lubricating oil is exempt for a single business facility if the total volume of each type of lubricating oil handled at that facility does not exceed 55 gallons, and the total volume of all types of lubricating oil handled at that facility does not exceed 275 gallons at any one time.

For purposes of this paragraph, “lubricating oil” means any oil intended for use in the crankcase of an internal combustion engine, or the transmission, gearbox, differential, or hydraulic system of an automobile, bus, truck, vessel, plane, heavy equipment, or other machinery powered by an internal combustion or electric powered engine.  “Lubricating oil” does not include used or waste oil.

Hazardous material contained solely in a consumer product for direct distribution to, and use by, the general public (this exemption does NOT include the materials used to manufacture these products).

  1. Any material that is in transit under active shipping papers. This applies to chemical distributors who receive, then redistribute materials in their original containers, without bulk storage and handling or repackaging; AND the materials are on site for 30 days or less.
  2. The on premise use, storage, or both of propane in the amount not to exceed 300 gals used for the sole purpose of heating the employee work areas within the business. (AB 403)
How do I prepare for an inspection?
Make sure you have your plan available on-site for review. Make sure your annual training has been conducted and the documentation is available for review also.
When do I notify your Agency of any changes to the Plan?

You are required by law to notify this Agency in writing of any changes in the business and/or chemical inventory information within 15 days. Such changes may include but are not limited to the following:

  • Handling of previously undisclosed hazardous material subject to disclosure
  • Change in quantity of previously disclosed hazardous material
  • Change of business ownership
  • Change of business name
  • Change of business address

Changes to your Business Emergency Plan must be submitted to this Agency within 30 days. If you are unsure whether you must report, please call this office at (714) 433-6000 for further assistance.

Are there fees associated with this inspection?
Yes.  Fees support the operational costs of the Hazardous Materials Management Section and are based upon the number of chemicals used, handled, or stored by your business.
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